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Regulations and Policies

Introduction:

The establishment of the Saudi Physical Therapy Association is based on the rules governing the scientific societies in Saudi universities issued by the Higher Education Council Resolution No. (10/15/1420) at its fifteenth session held on 1/2 / 1420H, crowned with the approval of Custodian of the Two Holy Mosques, Prime Minister and Chairman of the Council of Higher Education, May God protect him - by The guidance of the High Holy No. 284 / M and dated 16/03/1421H.

Regulation of Saudi Physical Therapy Association

Article 1

A scientific association is established called the Saudi Physical Therapy Association under the supervision of King Saud University. It practice its general activities in the development of theoretical and applied knowledge, and provides consultation and scientific and applied studies For the public and private health sectors in the field of physical therapy In accordance with the rules governing scientific societies In Saudi universities.

Article 2

Association Objectives

  • Developing scientific thought in the field of physical therapy and working on its development and activated.
  • Achieving scientific communication for the members of the association and provide the opportunity for workers in the association field to contribute to the movement of knowledge progress in physical therapy and health rehabilitation.
  • Provide scientific advice in the field of physical therapy and carry out the necessary studies to raise the level of performance in the areas of interest of the association in various health institutions and bodies.
  • Developing the scientific and professional performance of the members of the association.
  • Facilitate the exchange of scientific production and knowledge visions in the field of the association's concerns among health institutions and bodies inside and outside the Kingdom.
  • Health education for the community, raise awareness of public health and contribute with the rest of the medical team in this field.

Article 3

Association activity

For association, in order to achieve the objectives provided for in the Article 2, as follows:

  • Encouraging scientific research and consultancy studies.
  • Authoring and translation of scientific books in the field of physical therapy, and other related fields.
  • Issuing studies, bulletins and periodicals related to the field of physical therapy and rehabilitation.
  • Holding scientific seminars, workshops and courses related to the field of physical therapy and health rehabilitation.
  • Participation in local and international exhibitions.
  • Inviting relevant scholars and thinkers to participate in the activities of the association in accordance with the procedures governing this.
  • Contribute to health awareness in the field of specialization of the association.

 

Article 4

Procedures for the association establishment

After the issuance of the decision to establish the association, and until the board of directors of the association is formed, all the functions and procedures shall be carried out by a Provisional Constituent Committee established by the Scientific Council at King Saud University consisting of five members shall choose one of them as its chairman. The committee's work ends with the holding of the first General Assembly and the selection of the members of the Board of Directors. The Committee shall submit a detailed report on what it has done to the General Assembly.

 

Article 5

Membership conditions and procedures

Membership is three types:

Active membership is required:

  1. Applicant must have a bachelor's degree in physical therapy or equivalent.
  2. Applicant must be specialists in the field of physical therapy and health rehabilitation.
  3. Applicant must be a resident of Saudi Arabia.
  4. Payment of annual contributions.
  5. The Governing Council putting the suitable conditions.
  6. A decision by the Board of Directors to accept the request for active membership.

 

Honorary membership:

It shall be granted by a resolution of the General Assembly based on the nomination of the Board of Directors for those who contributed to the development of the areas of interest of the association or provided financial or moral services. The honorary member shall be exempted from the subscription payment condition. He may attend the meetings of the General Assembly and its various committees and participate in the discussions.

Enrollment Membership:

Enjoy it:

  1. University students in the field of specialization.
  2. Employees and interested in the association who do not meet the requirements of the scientific qualification of the working membership.

The associate member shall be exempt from 50% of the annual subscription value. He may attend the meetings of the General Assembly and its various committees and participate in the discussions without having the right to vote.

 

Article 6

Termination of membership

Membership in the association shall terminate in the following cases:

  • Withdrawal or death of the member.
  • If the annual subscription is not paid after one year of entitlement.
  • If it loses a condition of membership.
  • If he performs any work or activity that results in causing harm to the association financially or morally, the membership shall not fall in this case except with the approval of the board of directors of the association.

 

Article 7

Renew-membership

The Board of Directors may, by a decision of the Board of Directors, return the membership to the member who lost it at his request if the reasons for dropping the previous membership are removed.

 

Article 8

General Assembly

Composition of the General Assembly and its meetings:

The General Assembly shall consist of working members who meet the requirements. The General Assembly shall hold a regular meeting once a year at a specific date upon the invitation of the chairman. The Board of Directors shall prepare the agenda of the General Assembly. The meeting shall be valid only in the presence of the majority of the members. If the majority does not attend, another meeting may be held after two weeks, this meeting is considered valid by those attending. And may be at the request of the Board of Directors or five members of the General Assembly; convene an extraordinary meeting if necessary.

 

Article 9

General Assembly competences

The General Assembly shall endeavor to achieve the objectives of the Assembly and in particular the following:

  • Approving the rules of internal work in the assembly.
  • Approving the annual budget and approving its final account each year.
  • Adoption of the annual report of the Assembly.
  • Election of the members of the Board of Directors.
  • Approving the work plan presented by the Board of Directors and discussing the agenda.
  • Proposing the establishment of branches of the association on the recommendation of the Board of Directors.
  • Appointing an external auditor for the accounts of the association and determining his fees.
  • Proposal to transfer the headquarters of the association from one university to another.
  • Proposal to dissolve the association.

 

Article 10

Honorary President of the Association:

General Assembly upon the proposal of the Board of Directors nominate an Honorary President of the association among the personalities known for their interest in the areas of work of the assembly for one term of three years by a decision of the University Council, with the presidency of the sessions attended.

 

Article 11

Association resources and its budget:

First: The association is mainly dependent on their own resources and these resources are:

  • Annual Membership Contributions.
  • The proceeds of the publications, periodicals, and services provided by the association are within the limits of its objectives.
  • The revenues of the seminars, courses, programs and workshops.
  • Grants, donations and gifts offered by the university or bodies and individuals.

 

Second: the budget of the association and the final accounts:

  • The financial year of the association begins and ends with the financial year of the university.
  • Final accounts shall be prepared in accordance with rules and professional norms.

 

Article 12

Composition of the Board of Directors:

  • The Board of Directors shall be composed of a number of working members not exceeding nine elected by the General Assembly by secret ballot from among its working members, provided that at least one third of the employees of the university which established the association.
  • Membership of the Council for three years, renewable once.
  • If a member of the Board of Directors is absent from the meetings of the Board three consecutive times, without an acceptable excuse, the Board of Directors may be considered him resigned.
  • Upon the vacancy of the membership of a member of the Board of Directors selected from the General Assembly for a reason the Council chooses an alternative member, and requires the approval of the Assembly at its first meeting.
  • The Board of Directors shall elect by secret ballot from among its members a Chairman for a period of three years renewable once, provided that he is a member of the University followed by the assembly. The Council shall elect from among its members a Vice-Chairman, a Secretary and a Secretary of Finance.
  • Chairman of the Board of Directors is considered a representative of the Association in front of others and represent it in the communication of formal and informal approaching in and outside the Kingdom in accordance with the statutory procedures established and has the presidency of the General Assembly.

 

Conditions to be met by a member of the Board of Directors

  • To be prominent in the field of activities of interest to the assembly.
  • He must have obtained the academic qualification in one of the specialties of the association for a period not less than three years.
  • The member shall be active and effective throughout the term of his membership in the Board of Directors by paying the fees due thereon.
  • Article 12

Article 13

Meetings of the Board of Directors:

The Board of Directors shall hold an ordinary meeting every three months. Its meeting shall be valid only with the attendance of a majority of its members. It may hold extraordinary meetings whenever more than half of its members or five members of the General Assembly or the Chairman of the Board of Directors request it. In this case, the meeting shall be limited to the consideration of the subjects for which the Council is convened. Decisions of the Board of Directors shall be issued by a majority vote of those present, when equality of votes, the voice of the President of the Council is probable.

 

Article 14

Board of Directors competences

The Board of Directors shall be competent to:

  • Proposal of the Assembly budget.
  • Preparation of the agenda of the General Assembly.
  • Proposing the general policy of the Association within the framework of the objectives set out in these Rules, and presenting them to the Assembly for approval.
  • Proposing the internal rules of the association and organizing its work.
  • Forming committees and specialized groups to perform the tasks and activities of the Association.
  • Preparation of the annual report of the activities of the Association and submit it to the competent councils of the University after its adoption by the General Assembly.
  • Determine the annual subscriptions of members.
  • Commissioning the preparation of studies and researches.
  • Approve the holding of seminars and courses in accordance with the relevant regulations followed by universities.
  • Accept gifts, donations, grants and aid.

 

Article 15

General Provisions

  • In its activities, the association is affiliated with the director of the King Saud University or his deputy.
  • The Assembly shall establish its executive rules in a manner that does not contradict the articles of these rules and shall be approved by the Council of King Saud University.
  • The minutes of the General Assembly and the Board of Directors shall be approved by the Director of King Saud University or his authorized representative.
  • In case of disagreement between the university director and the general assembly or the board of directors, the matter shall be referred to the university council and its decision shall be final.
  • If dissolved Scientific Association (for any reason) property devolves to King Saud University.
  • If the association is transferred from King Saud University to another university, all its assets and documents will be transferred to the new university.

 

Policies and procedures of the Saudi Physical Therapy Association.

First: - Job description and tasks of the President of the Assembly

  1. Conditions to be met by the President of the Association:
  • Must be a working member specialized in the field of physical therapy and holds a scientific qualification to do so.
  • The conditions that must be met by the member of the Board of Directors mentioned in Article XII of the rules governing the Association shall be met without exception.
  • The President of the Association shall have the conditions that must be met by the member of the Board of Directors mentioned in Article 12 of the rules governing the Association without exception.

 

  1. The duties of the President of the Assembly:
  • Presiding over meetings of the Assembly and vote, and in the case of equal votes is likely side with the president.
  • Approving the agenda of the Board of Directors and monitoring the implementation of its decisions.
  • Invite the members of the Assembly to meet regularly in accordance with the prepared minutes and agenda.
  • Invite the members of the Assembly to the emergency meeting of the Assembly to discuss urgent matters.
  • Assign his deputy to preside over the meetings of the Assembly in case of his absence or travel.
  • Signing and approving minutes of meetings and administrative decisions.
  • Approving the budget of the association and submitting it to the members for discussion and appropriate decisions thereon.
  • Sign all checks and papers with the treasurer.
  • Be invited to hold scientific conferences, seminars, local and international workshops.
  • Periodic visits (technical and administrative) to the branches of the Association in different regions.
  • Representing the Association in Arab and international conferences and seminars.
  • Representing the Assembly and acting before the administrative and judicial bodies.
  • Coordination of cooperation with various associations and bodies regarding the affairs of the Assembly.
  • Signing all contracts and agreements approved by the Council on behalf of the Assembly.
  • To decide on the urgent matters necessary that cannot be deferred to the meeting of the Board of Directors and shall have all the powers of the Council.

 

Second: - Job description and tasks of Vice President of the Assembly

  1. Conditions to be met by the Vice President of the Association:
  • Must be a working member specialized in the field of physical therapy and holds a scientific qualification for this.
  • The Vice-President of the Assembly shall have the conditions to be provided by the member of the Board of Directors mentioned in Article 12 of the Rules governing the Association without exception

.

  1. Functions of the Vice President of the Assembly:
  • Assist the President of the Assembly in the tasks assigned to him.
  • To carry out the work of the President of the Association in the absence of the President and grant him all powers.
  • He chairs the Board of Directors meeting in the absence or travel of the President of the Assembly.
  • To carry out periodic visits to the branches of the Association in different regions with the President of the Association or as its deputy.
  • Representing the Assembly in local and international conferences and seminars with the President of the Assembly or as its deputy.

 

Third: - Job description of the functions of the Secretary of the Assembly

  1. Conditions to be met by the secretary of the association
  • Must be a working member specialized in the field of physical therapy and holds a scientific qualification for this.
  • The Secretary of the Assembly shall have the conditions to be provided by the member of the Board of Directors mentioned in Article 12 of the Rules governing the Association without exception.

 

  1. Functions of the Secretary of the Association
  • Prepare the agenda of the meeting of the board of directors and the general assembly and any meetings related to the association.
  • Preparation of minutes and decisions of those meetings and recorded in special records and presented to the Governing Council at the next meeting to vote after the study.
  • Keeping minutes of meetings of the Board of Directors and the General Assembly and signing them from the Chairman.
  • Work on the implementation of the decisions of the Governing Council.
  • Prepare the annual report on the activity of the association and submit it to the Board of Directors.
  • Prepare the agenda of the General Assembly and work to call it within three months following the end of the current year of the Assembly and knows the Board of Directors or the President of the Assembly what falls within the competence of each of them as provided in the regulations.
  • He shall carry out all the administrative work of the Association and prepare it for the President of the Assembly to be acquainted with and take appropriate decisions thereon.

Fourth: - Job description of the duties of the treasurer of the association

The Treasurer shall be responsible for all the affairs of the Finance Association in accordance with the system determined by the Board of Directors of the Association and is mainly concerned with the following:

  • General supervision of financial resources and monitoring the extraction of receipts for all revenues and receipt and deposit in the account of the Assembly and control or take all income and expenses in the private records.
  • He shall be responsible for the organization and supervision of the financial works and budget, and to present his observations and memoranda to the Board of Directors.
  • All amounts to be disbursed by law shall be disbursed, with the documents indicating the validity of the exchange or the control of exchange and the keeping of documents.
  • Review financial records and accounts and review financial documents before and after the disbursement, approval and preservation.
  • Implementing the decisions of the Board of Directors in relation to financial transactions provided they are in accordance with the budget items.
  • Presentation of the final account, balance sheet and any other financial reports to the Board of Directors.
  • Participate with the Secretary of the Council in the preparation of the draft budget for the next year and presented to the Board of Directors and approved by the President of the Assembly.
  • Consideration of any comments on revenues, expenses and balance sheet in preparation for presentation of the whole subject to the Board of Directors.
  • Be responsible for responding to any queries received by the Assembly on income, disbursement and general budget.
  • Sign with the President on exchange and checks.

 

Fifth: - the functions and duties of a member of the Board of Directors

  1. Conditions to be provided in a member of the Board of Directors of the Association:
  • Must be a working member specialized in the field of physical therapy and holds a scientific qualification for this.
  • A member of the Board of Directors of the Association shall have the conditions that must be met by the member of the Board of Directors mentioned in Article 12 of the rules governing the Association without exception.
  1. Functions of the Board of Directors of the Association:
  • Attends the meetings of the Assembly at the invitation of the President or Vice-President and discusses the issues raised and has the right to vote in the decision-making.
  • Discusses with the rest of the members of the Assembly the various administrative and financial matters that need to be decided.
  • The president of the association or his deputy shall undertake the field visits (technical and administrative) to the branches of the association in the regions, and shall prepare reports thereon to the chairman of the association.
  • Participates in attending local and foreign seminars and conferences and prepares a report, commissioned by the president of the association.
  • Suggest programs or activities and the academic schedule of the Association.
  • Prepare a register of the names of the members of the Assembly and their addresses as well as the directors of branches of the Association in the regions.
  • Notify the members of the Board of Directors and branch managers of the movement of membership every three months and not later than the first week of the fourth month by an official letter issued by the President of the Assembly.
  • Work and participate in the development of the Association's resources.
  • Carry out the functions of public relations and communication with the media advisor to the association.

 

Sixth: - Job description of the functions of the Chairman of the Committee

  1. Conditions to be provided by the Chairman of the Committee
  • Must be a working member specialized in the field of physical therapy and holds a scientific qualification for this.
  • The Chairman of the Committee shall have the conditions that must be met by the member of the Board of Directors mentioned in Article 12 of the Rules governing the Association without exception.

 

  1. The duties of the Chairman of the Committee
  • Have the terms of reference of the Board of Directors within the committee.
  • He chairs his committee, holds periodic meetings and makes appropriate decisions.
  • He will submit its decisions to the Board of Directors for approval.
  • Reports periodically to the Chairman of the Board of Directors on the progress of his committee and presents them to the Board of Directors at the next meeting.

Seventh: - Job description for the directors of the branches of the association.

  1. Conditions to be available to the branch manager:
  • Must be a working member specialized in the field of physical therapy and holds a scientific qualification for this
  • The director of the branch of the association shall have the conditions that must be met by the member of the board of directors mentioned in article 12 of the rules governing the association without exception.

 

  1. Functions of the branch manager:
  • Appointed by the Board of Directors.
  • He heads the branch of the association in its periodic and emergency meetings.
  • Communicates and coordinates with the Board of Directors and carries out the required tasks.
  • Invites the members of the Board of Directors of the branch of the Assembly to meet to discuss matters related thereto if need be.
  • Participates in the meetings of the General Assembly management and submits monthly reports to the Chairman of the Board on the activities of its branch.
  • To assist the applicants and guide them through the mechanism of registration of membership through the site of scientific societies and ask them to deposit fees in the account of the Association directly through the applicant itself.
  • Coordinates with the Chairman of the Committee for Training, Continuing Education and Community Service regarding the appropriate mechanism for the academic activities in his branch.

 

Eighth: Scientific Journal

  1. Criteria for selecting the chief editor of the scientific journal
  • To be the rank of professor or equivalent in terms of scientific production.
  • To be specialized in the field of physical therapy.
  • To have been published in scientific journals classified by the world.
  • Have published at least one research over the past two years.
  • He has already served as a member of the editorial board of a scientific journal.
  • His membership in the Assembly shall be valid for the duration of his presidency.

 

  1. Selection mechanism of the editor of the scientific journal
  • The opening of the candidature for the presidency of the editorial board of the scientific journal shall be announced at least four months from the date of the end of the term of the current editor-in-chief.
  • The names and curricula vitae of the candidates shall be submitted to the Chairman of the Association.
  • The Board of Directors of the Association shall review the papers of the candidates to ensure that they comply with the criteria set for the selection of the Chairman of the Editorial Board of the Scientific Journal.
  • The Board of Directors of the Assembly shall by secret ballot elect the Chairman of the Editorial Board of the Scientific Journal from among the candidates who have met the criteria set for selecting the Chairman of the Editorial Board of the Scientific Journal.
  • In the event that the candidates do not meet the criteria set for selecting the editor of the scientific journal, the candidate who receives the largest number of it shall be selected.
  • The Chairman of the Assembly shall raise the results of the voting and the name of the candidate to head the editorial board of the scientific journal to the supervisor of the scientific societies, Within a period of not more than one week from the date of the Council, provided that the decision to appoint the Chairman of the Editorial Board of the Journal shall be issued by the Vice President for Graduate Studies and Scientific Research.

 

  1. The duties of the chairman of the editorial board of the scientific journal
  • He chairs the editorial board of the scientific journal.
  • Supervising the progress of work in the scientific journal, and follow up the concerned bodies in the university in terms of publishing, printing and rewards.
  • Representing the scientific journal before the concerned bodies inside and outside the university.
  • Follow-up the scientific papers in electronic form in accordance with the mechanism established by the University Agency for Graduate Studies and Scientific Research based on the agreement with the publisher.
  • Prepare an annual report on what has been accomplished in the editorial board of the scientific journal in conjunction with the members of the editorial board and submit it to the chairman of the association to add it to the annual report presented to the general assembly.
  • Nomination of the names of the members of the editorial board of the scientific journal and submitting them with the CVs of the Chairman of the Scientific Association After making sure that the candidates meet the criteria specified by the members of the editorial board, the candidates with the largest number of them may be selected in case there is no one who fulfills them, Provided that the decision to appoint the members of the editorial board of the journal is issued by the Vice-President for Graduate Studies and Scientific Research, and that the total number of the chairman and members of the scientific journal shall not be less than five and not more than nine.
  • Appointing a vice-chairman of the editorial board of the scientific journal among the members of the editorial board approved by the board of directors of the association to act as the head of the editorial board in case of his absence.
  • Working to include the scientific journal within the relevant international classifications.
  • To work on raising the impact of the scientific journal after its inclusion in the scientific classifications.
  • Work on attracting international publication in the scientific journal.
  • To increase the number of quotations from research published in the scientific journal.
  • Increase the number of participants in the scientific journal.

 

  1. Criteria for selecting members of the editorial board of the scientific journal
  • Be the rank of associate professor or equivalent in terms of scientific production.
  • Be specialized in the field of physical therapy.
  • To be published in scientific journals classified by the world.
  • To have published at least one research during the past two years.
  • The membership of the Association shall be valid for the duration of his membership.

 

Ninth: The procedures governing the exchange and its mechanism

  • Non-disbursement from the account of the Assembly in what was allocated to it.
  • Non-disbursement from the Association's account for the purposes of honorary awards or shields for those affiliated with the University.
  • Non-disbursement from the Association's account for the purpose of hospitality expenses.
  • Taking into account the most suitable prices for the insurance, with three prices attached if the price exceeds 10 thousand riyals.
  • Obtaining a cash invoice for the value of the insurance approved the authorized department.
  • Attach a copy of the check under which the exchange was made.
  • Arranging and arranging exchange documents in a file that ensures that they are not lost.